General Information

We are providing you with this privacy policy, which relates exclusively to the data collected in the context of the online application process, to inform you about how we handle your personal data collected during the application process.

Controller

DextraData GmbH
Girardetstraße 4
45131 Essen
Germany
Phone: +49 201 95 975 0
Email: info[at]dextradata[dot]com
Website: https://www.dextradata.com
Represented by the Management: Shayan Faghfouri

Personal Data in the Application Process

Personal data refers to information about the personal or factual circumstances of a specific or identifiable natural person. This includes information such as your name, address, phone number, and date of birth, but also data about your specific career path, etc., which can be assigned to a specific person with reasonable effort. Information that cannot (or can only indirectly) be associated with your actual identity is not considered personal data.

Basis and Purpose for Processing Personal Data in Applications and the Application Process

If you apply to us electronically, i.e., by email or via our web form, we collect and process your personal data for the purpose of handling the application process and carrying out pre-contractual measures. By submitting an application on our recruiting site, you express your interest in being employed by us. In this context, you provide us with personal data, which we use and store solely for the purpose of your job search/application.

In particular, the following data is collected:

Name (first and last name)
Email address
Phone number
LinkedIn profile (optional)
Channel through which you became aware of us

Additionally, you have the option to upload relevant documents such as a cover letter, resume, and certificates. These documents may contain further personal data such as date of birth, address, etc.

Only authorized personnel from the HR department or employees involved in the application process have access to your data.

The storage of personal data is generally carried out solely for the purpose of filling the vacant position for which you have applied.

Your data will be stored for a period of 90 days beyond the end of the application process. This is usually done to fulfill legal obligations or to defend against any claims arising from legal provisions. Subsequently, we are obligated to delete or anonymize your data. In this case, the data will only be available to us as so-called metadata without direct personal reference for statistical evaluations (e.g., percentage of female/male applicants, number of applications per period, etc.).

Furthermore, we reserve the right to store your data for inclusion in our "Talent Pool" for 365 days after the end of the application process to identify any other interesting positions for you. This also applies to applications for a training or internship position. By accepting the privacy policy, you consent to the further storage of your data and inclusion in our "Talent Pool."

If you receive an offer for employment with us during the application process and accept it, we will store the personal data collected during the application process for at least the duration of the employment relationship.

Sharing Data with Third Parties

The data submitted as part of your application will be transmitted via TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers personnel management and applicant management software (https://www.personio.de/impressum/). In this context, Personio is our processor according to Art. 28 GDPR. The basis for the processing is a data processing contract between us as the controller and Personio.

Rights of Data Subjects

If personal data is processed by us as the controller, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and purpose of the processing. These may include the right to access (Art. 15 GDPR), the right to rectification (Art. 16 GDPR), the right to erasure (Art. 17 GDPR), the right to restriction of processing (Art. 18 GDPR), the right to data portability (Art. 20 GDPR), and the right to object (Art. 21 GDPR). If the processing of personal data is based on your consent, you have the right to withdraw this consent according to Art. 7 III GDPR.

Please contact our data protection officer (see Section 2) to assert your rights concerning the data processed in this online application process.

Final Provisions

We reserve the right to adjust this privacy policy at any time to ensure that it always complies with current legal requirements or to reflect changes in the application process or similar. For your next visit to this recruiting site or another application, the new privacy policy will apply.

In addition to this privacy policy, you can view our general privacy policy at Privacy Policy – DextraData.

Speculative application

We look forward to meeting you!

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